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Electric Embers: About Us

Mission   Who we serve  
Fees   Why choose us   Who we are  
Terms of Service   Privacy Policy  

 
   Mission

Electric Embers is a worker-owned cooperative that provides Internet hosting services and support for nonprofits, cooperatives, artists and other related entities. By enabling and enhancing our clients' communications, we help them to envision and create a world that is more just, sustainable and beautiful. To that end, we aim to uphold these values in our own work: we use free or open-source software, re-use hardware, support democracy in the workplace, generate no profit for outside stakeholders, and participate in no advertising of any kind. We stay small to ensure responsive and personal support for our users. In cooperation with others, we catalyze software development that improves existing services and invents new ones. We contribute a portion of our income to support the software projects we rely on and to offset unsustainable resource use. Electric Embers is an ecologically, economically and socially responsible alternative to corporate hosting.

 
  Who we serve

Nonprofits: 501(c)3 organizations doing work in the areas of human rights, the physical environment, social justice, labor, or the arts

Cooperatives: worker coops and consumer coops (democratic commercial enterprises owned and governed by their workers or consumers)

Artists: individual artists (writers, sculptors, illustrators, printmakers, painters, animators, filmmakers, photographers, musicians, etc.)

Other related entities: foundations; grassroots activists; political parties and campaigns; academic and educational projects; social service government agencies; small personal projects that generate no net income; for-profit organizations and individuals who serve the nonprofit/coop/artist sectors

 
  Fees

Electric Embers services are priced by month on a sliding scale, taking into account the sizes and budgets of our users (accounts for individual users are priced depending on whether the hosted project generates net income for the individual, while accounts for organizations are priced according to the organization's annual operating budget.) As a result, our larger clients with more generous budgets partially subsidize services for our smaller (starving-artist and grassroots) clients. For specific rates, see our list of services. The figure at right details how we use our clients' service fees.

At the end of every month, clients receive (via email) a bill or invoice detailing their services and fees. All new services carry a setup fee of twice the basic monthly rate, which appears on the initial bill along with fees pro-rated from the signup date. We accept payments by any credit card, debit card or checking account through PayPal, or else by check for advance payments of at least 6 months. Advance payments receive a 10% discount.

All prices, service features, and account categories are subject to change. Extra fees will apply to accounts that exceed the basic size limits and may apply to accounts that make heavy or unusual use of bandwidth, server resources or tech support.

Our revenue (the whole pie) comes from our clients' monthly service fees, setup fees for new accounts, and donations. Our expenses in making that revenue include new Equipment (servers, hard drives, network equipment), Utilities (server colocation, telephony, domain registration), Miscellaneous (taxes, fees, insurance, bad debts, supplies, postage), and our workers' Salaries.

What's left over is our Surplus. 20% is retained by the co-op for future expansion and 60% is distributed to our workers as patronage. The remaining 20% is contributed to support projects that make our services possible (we support the Free Software Foundation, the Apache Software Foundation, and the FreeBSD Foundation), to contribute to other projects advancing free software in our sector (Riseup Labs and Aspiration) and to reverse unsustainable resource use in our industry (we offset our carbon emissions with tradable renewable certificates from NativeEnergy and address hardware waste and toxicity by supporting Computer and Technology Recycling Center and Silicon Valley Toxics Coalition).




  Why choose us  

Perhaps you're wondering why you should choose Electric Embers for hosting over a much better-known large hosting company that costs about the same or slightly less, or over a much cheaper unlimited-everything host you found on the net that looks perfectly adequate. It's just Web hosting, they're all about the same, and how bad can those cheap ones really be, you think. Plus you don't have much extra money to spend on technical infrastructure instead of critical program activities and your funding keeps getting cut and you're replacing staff with volunteers already, right?

First, if you really don't have a few bucks extra a month, then yes, you should go with the cheapest mass-market hosting company you can find. We're not really the same kind of business as they are (more on that below), and we will never be able to compete with them on price, though we come close for some needs. We know that even if something is "worth a bit more", that is irrelevant if you don't have a bit more to spend. We wish you luck.

On the other hand, there are some good reasons to consider EE. Some of them will even save you money that you might have spent in other ways (helpfully marked with $ signs in the list below), possibly offsetting any cost difference with cheap mass-market hosts, while others produce less tangible but still important benefits for you and your world.

  1. Not a faceless corporate beast: We're actual human beings, working together in a democratic cooperative. You can reach us, we're friendly, we're flexible, and we're nonprofit people as much as we are techies. We are vigorously anti-corporate, we don't wear suits except for weddings and funerals, and we like anybody that's stickin' it to The Man. That's you!

  2. ($) Responsive, helpful tech support: This is a requisite claim for any service provider, but really, it's true -- here's one representative unsolicited comment from an EE client: "You've made what could have been a stressful transition incredibly easy, and your customer service has far exceeded my expectations. Thanks again." Not only do we respond to most questions within a few business hours, and urgent problems often within a few minutes, but the people you're reaching are the people who wrote this website and the people who run the servers and fix the bugs and add new features and handle the billing and set up new accounts. We've also done a lot of tech consulting for small-to-midsized nonprofits, as part of tech underground. So we wear many hats, and we can pull answers out of any of those hats, and there's no canned responses or run-arounds or transfers to another department or trained monkeys reading from a prepared troubleshooting script. This will save you time, and time = money, as you may appreciate if you've called Verio or AT&T for help lately.

  3. Just plain solid services: Our services work, all the time, or at least 99.7% of the time, with no lost data or flakiness. All user data is backed up every night and can be restored for several days. Of course there is the occasional problem with a particular service or even a whole server, but we fix things quickly, and we're only getting better at it. We always notify all affected users before any scheduled maintenance, and you can see our complete system history.

  4. ($) Email filtered for viruses and spam: Spam-filtering restores the usefulness of email, saving you time and possibly adding years to your life thanks to a decrease in vengeful rages. Other ISPs are increasingly offering it, but few are as accurate as ours. And there aren't many ISPs that also clean viruses from all incoming mail. How many hours of downtime, and how many hundreds of dollars in consultant's fees, is one nasty virus infection worth? (We recommend not relying exclusively on our virus protection, and you can increasingly get viruses and spyware through channels other than infected email, but it's a great first line of defense for orgs where desktop antivirus software "may occasionally get out of date".)

  5. Better list service: Especially in the case of email list service, our system is much more full-featured and better suited to certain kinds of organizations (those needing a "branded" look, delegation of responsibility to different administrators, many small lists, good Web-based archiving and information sharing, even integration with their own live membership database) than most of the list services out there. We use a different underlying list management package than most other providers, and we've also done a lot of modifications to make it work better for our clients.

  6. ($) Here to stay, and not for sale: We're doing this because we love it, not to make money. We have a great business plan that allows us to support ourselves (on modest nonprofit-type salaries) and to maintain and improve our systems without borrowing money or having to answer to investors. We will never suddenly disappear overnight with all your data (some of our current clients have had this experience), and we will never sell out to some faceless corporate beast (see #1) for a fat paycheck, either of which situations can end up costing you hassle and money. We really don't understand people who operate like that.

  7. Sliding scale rates: We charge on a sliding scale, so the richer orgs who are paying a bit more than they might elsewhere are in effect subsidizing the service of poorer orgs and individuals. Some of our users are also charged on a donation basis, so everyone is subsidizing them. We hope thereby to contribute to the general diversity and robustness of the progressive nonprofit/arts/community-focused sector.

  8. Donations to related projects: 20% of our annual surplus is donated to various services and groups that serve us or that work towards sustainable resource usage in the tech industry (which historically has not lived up to its reputation as a "clean industry") . See where your money goes in the Fees section. (What's not included here is what we each do with our own personal incomes, to the extent that any remains after paying the bills. Whatever we can spare for political causes goes back to some of the same groups that are our clients, for social justice, the environment, electoral reform, etc.)

  9. The people's economy: As you're probably aware if you're reading this, money that goes to small or locally-owned businesses gets pumped back into the same economy that sustains the lower four fifths of our society, whereas money that goes to the big companies mostly just fattens a few corporate executives and investors. We have no executives or investors, and we spend our money whenever possible at locally-owned, non-chain businesses.

  10. Collaboration with nonprofit and progressive tech community: We have close ties to and collaborate with a huge number of related groups and individuals. So, by supporting us, you also support the development of excellent open-source software and services for you and your sector, and we can also connect you with related services through our network or provide early access to the benefits of this work. You reap both immediate and long-term benefits.

     
  Who we are

Electric Embers is a worker cooperative. Meet the workers:

Brent Emerson Worker-Owner | System Administrator | Chief Financial Officer | Minister of Systems Thinking

Brent focuses most of his EE time on designing and maintaining the systems (technical, operational and economic) behind Electric Embers. While living in the San Francisco Bay Area, he was inevitably drawn to providing tech consulting and support for the rich diversity of progressive nonprofit organizations found there. It was during this period that he co-founded the tech underground, an informal collective of autonomous nonprofit technology consultants. Many years ago in the for-profit world, Brent was the lead SMTP/DNS support engineer at Pilot Network Services, a network security firm. He currently resides in Portland, Oregon and is active in the worker cooperative movement there and in the SF Bay Area.

Adam Bernstein Worker-Owner | System Administrator | President | Commissioner of Public Works

In keeping with his recent history and lingering identity as a nonprofit IT consultant, Adam most enjoys interacting with EE clients, evaluating and customizing software, and building relationships with other providers, programmers, and consultants. He still actively participates in the tech underground, which he helped form, although Electric Embers and the world of software and services are now his primary concern. Adam lives happily in the highly underrated (if occasionally frustrating) burgh of Oakland CA, and is often found riding his motorcycle to welding lab at The Crucible, rocking on sax with the Brass Liberation Orchestra, or succumbing to the irresistible siren call of Burning Man for one more year.

Benjamin Connelly Worker-Owner | System Administrator | Corporate Secretary | The Spunk!

Ben joined Electric Embers in March 2005. At one time he was an engineer for a giant corporation making electronics test equipment. After that he worked on dance videos, movies about SUV's and water, teaching kids in the summertime, and about bugs. When he's not working you might find him sailing on the San Francisco Bay, hanging with his 12 cooperative housemates, playing bike polo, camping, or fermenting some food.

Electric Embers' roots go back to 2001: Brent was expanding his hobby Linux web server for friends and family into a small side business, just as Adam was customizing open-source software to provide his consulting clients quality communications tools for smaller budgets. When these two nonprofit technology consultants met and started founding the tech underground, it became clear that they shared a dilemma: they loved working with progressive nonprofit groups, but couldn't find many opportunities to use their favorite UNIX-like operating systems and free/open-source software tools. Their small hosting businesses were a start, but they soon realized that they could accomplish more by working together than they could on their own. And so on May Day in 2003, Electric Embers was born.

Since then, we have been doing work we love for people whose work we admire. We are presently only three, but we are not in this alone. We are very grateful to the developers of the open-source and free software we use, without which our task would be impossible: FreeBSD, Apache, MySQL, OpenSSH, Postfix, Sympa, MailScanner, SpamAssassin, Clam AntiVirus, BIND, Proftpd, SquirrelMail, PHP, mod_ssl, OpenSSL, OpenWebmail, MHonArc. Our SSL certificates are signed by CAcert.

We thank David Taylor, who developed the AMP CMS and made it available to our clients, and Stalker Software for past generosity with their excellent Communigate Pro messaging software. We also gratefully acknowledge those who have contributed their formidable artistic talents: Jeff Odell, Adam S. Doyle and Jason Lutes. We are hosted at InReach Internet and GAIAHost.

 
  Terms of Service

Electric Embers makes no service guarantees, but we believe our limitations are comparable to those of a corporate hosting service. All hosts are supported by long-term uninterruptible power supplies and generator backup that protect against electrical power failure; however, these systems could fail, resulting in service disruption. Host duplication provides redundancy for some services (DNS hosting, NPOShield), and disk mirroring for others (NPOGroups, NPOMail, Web hosting); still, data lines and electronics are not perfectly reliable, and network or component failure could result in service disruption. We secure our hosts carefully, but denial-of-service and other attacks could result in service disruption.

Mission-critical applications that require near-perfect availability and cannot sustain 1% downtime should not be hosted at Electric Embers. Based on several years of experience, we expect at least 99% uptime for each service over every calendar month. Servers are backed up daily and monitored around the clock.

In consideration for your use of Electric Embers services, you agree not to:
distribute, send or cause to send any unsolicited bulk email using Electric Embers systems;
violate any local, state, national or international law, except in the context of thoughtful, nonviolent civil disobedience;
infringe the rights of any third party, including but not limited to intellectual property rights and privacy or publicity rights;
interfere with or disrupt Electric Embers services, those of our users or any other person or service, including but not limited to hacking, portscanning, banner checking or other invasive investigation of machines;
make excessive use of Electric Embers services, including but not limited to network bandwidth and computer system resources;
violate or cause Electric Embers to violate the terms of our upstream providers' Acceptable Use Policies: InReach.

All Electric Embers hosting is at-will and may be revoked at any time for violation of these agreements, for any other reason or for no reason, though this has never happened and we hope it never needs to.

 
  Privacy Policy

Electric Embers does not promote or advertise anything commercial, either on its own behalf or on others'. We abhor the waste of bandwidth for Internet-based marketing and the tricks and scams that are used to pursue it, and we will never abuse your trust. The information and data you provide us in the course of using our services (NPOGroups, NPOMail, NPOShield, web/dns/email hosting) is safe and private. Or, to be more precise:

We will absolutely positively unqualifiedly irrevocably never ever ever use the information you give us for any reason other than the one for which you gave it, nor will we ever ever give it to anyone else for any reason, possibly excepting legal proceedings that force us to share it with the 'authorities'. We will also never ever look at any private or restricted data you store on our servers, other than for necessary troubleshooting and system administration, and with the same caveat about legal requirements.

We may list your group's name and link to your website on Clients and elsewhere. Please notify us if you'd prefer that we not do this.

Of course you should be aware that any time your email address appears anywhere on any Web page, including publicly accessible subscriber lists or Web archives on list servers, it is vulnerable to harvesting by spammers and can (and probably will) result in your being added to spam marketing lists. However, there are tools and techniques for hiding your address, such as using Javascript to generate a displayed email address on the fly instead of providing it in bare HTML, and you should use them. On the NPOGroups service, list archives that are publicly visible will require anyone not logged in with a valid account to click a "not a spammer" button, which writes a cookie to their browser, before they can actually see the message archive. This prevents automated spam harvesters, which wouldn't allow the writing of cookies, from proceeding.


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Electric Embers Cooperative, Inc. is a member of NTEN and NoBAWC with many other allies g